This policy is non-contractual and does not form part of your terms and conditions of employment and may be varied or withdrawn at any time without notice.
Under the Safety, Health and Welfare at Work (General Application) Regulations 2007 the employer has a duty to ensure the employees’ safety, health and welfare at work as far as is reasonably practicable.
This policy is for accidents or near misses which happen to any person on a Kelly Services premises at any time.
It applies to All Colleagues Ireland, Kelly Secondment Employees (KSEs) and any Visitors.
In line with our commitment to provide a safe place of work, all accidents and/or near misses (however minor) must be reported to HR who will record the accident in the Accident Book. HR may then also provide you with a form to complete providing further information on the accident or near miss which will be kept on file centrally.
All accidents or near misses will be investigated to enable us to take a view on all incidents, recommending areas of improvement where needed.
In addition to the above under the Reporting of Accidents and Dangerous Occurrences Regulations 2016 (HSA) we have a legal obligation to report to external bodies the following:
An accident is an unplanned event resulting in death, or resulting in an injury such as a severe sprain or strain (for example, manual handling injuries), a laceration, a broken bone, concussion or unconsciousness.
Only fatal and non-fatal injuries are reportable. Diseases, occupational illnesses or any impairments of mental condition are not reportable.
Fatal accidents must be reported immediately to the Authority or Gardaí. Subsequently, the formal report should be submitted to the Authority within five working days of the death.
Non-fatal accidents or dangerous occurrences should be reported to the Authority within ten working days of the event.
Injuries to any employee as a result of an accident while at work where the injury results in the employee being unable to carry out their normal work duties for more than three consecutive days, excluding the day of the accident, must be reported to the Authority.
In calculating the days, you should include weekends and other non-working days.
The Safety, Health and Welfare at Work Act 2005 contains the following definition of dangerous occurrence:
“Means an occurrence arising from work activities in a place of work that causes or results in”:
(a) The collapse, overturning, failure, explosion, bursting, electrical short circuit discharge or overload, or malfunction of any work equipment,
(b) The collapse or partial collapse of any building or structure under construction or in use as a place of work,
(c) The uncontrolled or accidental release, the escape or the ignition of any substance (liquid, solid, gaseous, vapour, flammable);
(d) A fire involving any substance, or
(e) Any unintentional ignition or explosion of explosives, as may be prescribed.
Other dangerous occurrences include:
Lifting machinery Pressure systems Biological agents
Who is Responsible to report?
The employer is required to report accidents and dangerous occurrences under the Regulations and are also required to keep records for a period of 10 years from the date of the incident. The records can be kept in the same format as the report made – that is, a copy of the report submitted to the Authority will suffice to meet the obligation.
_Sick leave & Sick pay
If you are sick due to an accident at work you may not receive pay from the company. However, you may be entitled to payments from Ireland’s Social Welfare System.
_Outside of Working Hours
In the event that an incident occurs outside of normal working hours please email firstname.lastname@example.org
Non-Kelly Services Premises Accident and/or Near Miss If the incident has taken place at a non-Kelly Services location we have a legal responsibility to report this to the owner of the location e.g. the client if on-site. If you are unsure of who to contact please refer to your Account Plan held on KellyWeb.
For HSA Report Forms use the following link: